The Problem: “Receipt Night”
Every Sunday night, Marcus and Elena would sit at their kitchen table with a growing pile of receipts from the week — ingredient runs to Restaurant Depot, fuel for the truck, market fees, napkin and supply orders, parking permits, and repair costs.
Elena would sort them into categories while Marcus entered each one into a Google Sheet. It took 3-4 hours every single week. Sometimes they were so tired after a Saturday market that they'd skip it — and the pile would double.
Their Weekly “Receipt Night” Routine
- ✗ 3-4 hours every Sunday sorting receipts
- ✗ Manual entry into Google Sheets (200+ receipts/month)
- ✗ Faded/lost receipts from hot truck environment
- ✗ $340/month for part-time bookkeeper during busy season
- ✗ Arguments about categorization and missing receipts
The Solution: Scan It and Forget It
A friend who runs a taco stand in San Antonio told Marcus about ExpenseEasy. What sold him was the simplicity: snap a photo of the receipt right at the register, and the AI does the rest — extracts the amount, figures out the vendor, and categorizes it automatically.
Elena was especially relieved that it didn't require connecting their business bank account. As a small business, they were wary of giving any app access to their financials.
“The first week, I kept waiting for receipt night to come. Then I realized — there was nothing to sort. Everything was already in the app, already categorized. Elena and I just looked at each other and laughed.”
— Marcus Rivera
The Results: Sundays Are Free Again
Before ExpenseEasy
- ✗ 3-4 hrs/week manual bookkeeping
- ✗ $340/month part-time bookkeeper
- ✗ 15-20% of receipts lost or faded
- ✗ Tax prep: 3 stressful days
- ✗ No real-time spending visibility
After ExpenseEasy
- 30 min/week reviewing (not entering)
- Bookkeeper eliminated ($340/mo saved)
- 0% receipts lost — all digital
- Tax prep: exported CSV in 5 minutes
- Weekly spending breakdown at a glance
The biggest surprise? Their food cost percentage dropped from 38% to 32% once they could actually see where every dollar was going. They discovered they were over-ordering avocados by about $80/week — a waste pattern that was invisible in the spreadsheet chaos.
Key Features for Food Service Businesses
Category Tracking
See exactly how much goes to ingredients vs. fuel vs. supplies vs. permits. Spot waste patterns instantly.
Instant Receipt Capture
Scan receipts at the register before they fade in the heat. Works even with crumpled thermal paper.
One-Tap Export
Monthly expense reports as CSV or PDF — hand it to your accountant or import into QuickBooks.
“We got our Sundays back. That alone is worth more than any bookkeeper. But the fact that we also save $340/month and can actually see where our money goes? That's a game changer for a small food business.”
Marcus & Elena Rivera
Rivera's Tacos, Austin TX